Status : Verified
| Personal Name | Balao, Juan Paolo L. |
|---|---|
| Resource Title | A Multi-case analysis of records appraisal and disposition practices of records officers in selected National Government Agencies in Quezon City |
| Date Issued | 14 June 2022 |
| Abstract | This study is a result of an in-depth analysis of the various bases (e.g., statutory requirements, standards, among others) and practices on records appraisal and disposition of the records officers in the select National Government Agencies in Quezon City. Through qualitative interviews, the study revealed that the National Archives of the Philippines Act of 2007, Memorandum Circular No. 78, s. 1964, ISO standards, and internal policies are the major bases of the select agencies on records appraisal and disposition. However, it also discovered that these bases, particularly the laws and standards, have some conflicting provisions. Among these conflicting provisions concern on matters relating to the following: 1. Definition of documents and records; 2. Approval/ Authorization on records disposal; 3. Witnesses and representatives during the records disposal; 4. Documentation/ Certification on records disposal; 5. Transfer of responsibility on public records; 6. Retention periods and disposal provisions of public records; and 7. Proceeds of sales of disposed of records. As for the practices, this study showed that government agencies can go as far as having a comprehensive procedure to having a modest one when it comes to their records appraisal and disposition. In deciding whether to retain or dispose of a record, administrative and legal values are mostly being given importance, though, fiscal, and historical values are also being considered. Further, a detailed procedure and process flow on records appraisal and disposition for government agencies were proposed. In the end, the following major recommendations of the researcher are presented in this paper: 1. Government agencies shall abide with existing laws and consider standards when making decisions on records appraisal and disposition; 2. Government agencies shall have a clearly written internal policies and guidelines that do not conflict with existing laws; 3. When crafting policies, government agencies shall coordinate with other concerned agencies to ensure that practices and processes are aligned with legally acceptable systems and procedures; 4. Conduct a democratic approach in decision-making on records appraisal and disposition by consulting stakeholders; 5. Concerned government employees shall attend to seminars and training courses conducted by credible organizations; 6. Credible organizations and other stakeholders may team up to come up with code of ethics for government records officers and archivists; 7. Overlapping and conflicting laws and statutory requirements shall be reviewed and amended, as necessary; and, 8. Start appreciating that records management is an important aspect of good governance and public administration |
| Degree Course | Master of Library and Information Science |
| Language | English |
| Keyword | appraisal; disposal; disposition; public records; records management |
| Material Type | Thesis/Dissertation |
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